By Sheila Reed

Have you ever had to make an emergency run at a trade show for last minute items you forgot to pack? Or have you scrambled to find a reservation or order confirmation when something went awry? Here’s a handy trade show checklist for what to pack for your next trade show to prevent mini panic attacks.

trade show checklist

In a Binder include the following important documents:

  • Hotel Reservations
  • Booth Reservation (if exhibiting)
  • Badge confirmation
  • Booth service orders confirmations & contacts
  • Itinerary for company personnel arriving separately from you
  • Show Schedule & contacts

If you are exhibiting include the following in a Tool Box:

  • Zip ties
  • Scissors
  • Packing Tape
  • Screw driver
  • Box cutter
  • Extension cord or power strip

In addition to a checklist, designate someone as the trade show coordinator to handle all the paperwork, packing details and as correspondence between show organizers and the company. Having a single person in charge also helps to maintain accountability, ensure deadlines will not be missed and emergencies can be knocked out in a matter of minutes in the event any pop up. This will allow for the sales team to spend their time focusing on building relationships and generating sales.

If you need help with selecting a trade show use our trade show consideration checklist here. If you need a checklist for planning your show start to finish use this list here.